ESSENTIAL EVENT INFORMATION 2023
This document was last updated on 13/04/23
The time is nearly here. In just under 2 months, we will RV at Lands’ End ahead of the journey of a lifetime. We cannot wait to welcome you to the start of this mammoth adventure! Further to our webinars and other information that has been shared with you so far, this document is designed to give you a bit of info about what you can expect during your challenge and details of anything that you need to do beforehand. This should answer any questions you might have about the event, but please do reach out to me and your RR Crew if you need to know anything else.
See you in Lands End, let’s Run Britannia!
FILES AND DOWNLOADS:
Make sure you’ve read this thoroughly well ahead of your departure date to ensure there are no last minute panics or surprises, if you have any questions after reading this please reach out to us on email@example.com
SKIP TO SECTION
Friday 2nd June 2023, 1500 hours at the Lands End Hostel,
We will be basing ourselves at YHA Lands’ End for a few nights including the 1st, 2nd and 3rd June. This is where registration will take place.
The crew will be arriving on the 1st to get ourselves set & ready to welcome you all in. Some of you have also expressed interest in joining us at the YHA on the 1st and we have liaised with you on that. The more the merrier there, and there are still spaces so do reach out to me on that if you would like to secure a bed (at cost) for the night of the 1st.
On the 2nd we will be ready to welcome you to get yourselves settled into accommodation and register at YHA Lands End from 1500 onwards. After we’ve shown you to your bed / room, during registration we will issue you with your Adventure Pack. There is one Adventure pack per person.
Your Event Pack will contain:
Event bib number & pins – Please attach this wherever it is most likely to remain visible. Kudos to anyone able to keep this in one piece after 5 weeks on the go! Your running pack may be a good option to keep it visible.
Numbered tags for your bags x 3 (overnight bag, transition bag, running bag).
Satellite Tracking device.
After we have everyone registered and you have had some time to settle in, we will host a welcome briefing in the YHA at 1730. We will keep this short and sweet as you can expect many morning and evening briefings throughout the event. 1 day at a time is very much the theme for this one, so we’ll try not to chew your ear off on day 1!
TRIP MEETING POINT:
Friday 2nd June, 1500. To registration (and accommodation for the first 2 nights):
YHA Lands End, Letcha Vean in, Penzance, Cornwall TR19 7NT
The nearest train station to Lands End is Penzance. From Penzance there is a local bus service to nearby St Just, a short 2/3 min walk away from Lands End.
Please do make use of us RR Crew if you are unsure of the best way to get to Lands End. Please also make use of your fellow RB companions too and do use the Facebook group if you think you may be able to help someone out with a lift, or if you think you could benefit from being given a hand.
Please note, the Lands’ End hostel is located on a small country lane and there is very limited parking. The spots will likely all be taken up by event vehicles, so if you are intending to be dropped of by friends or family, this is welcome but please be advised parking may be unavailable other than drop off only.
TRIP END POINT:
On our final night (Friday 7th July), we will be staying at Thurso Premier Inn. After a celebratory meal, we’ll be saying our goodbyes on the morning of 8th July and heading our separate ways. Some of you may wish to stay in Thurso so have an extended explore whilst basking in the glory of just having Run Britannia! Others will need to get back to real life commitments, or just a night in your own bed..
We can help you with onward travel as far as Inverness. I am provisionally proposing that we lay on transfer services for you from our accommodation in Thurso to Inverness at 0700 and 0900. However, there is some flexibility on these times and we will do our best to cater to all of you. It is approximately 2 hours 30 minute journey time from Thurso to Inverness Town Centre or airport, the two are not far away from each other.
FOOD & DRINK
The accommodation is now all booked up and you can find a complete list of the locations and dates in the itinerary below. The accommodation is a mix of hostels, hotels, holiday parks and B&B’s. There is no camping and bed linen will always be provided. Towels will not always be provided, and you should pack a travel towel. Sleeping bags are not required. Rooming generally on a twin basis, however there will occasionally be dorm style layouts in some of the hostels.
36 nights is a long time to be away from your own bed. As you know, good quality sleep will be essential to speeding your recovery, so remember to bring a sleep setup that works for you; mask, ear plugs, & coziest PJ’s!
Please do your best to keep on top of your personal admin in each of your temporary homes for our 36 nights on the go! When living & sleeping spaces are shared, it’s going to make everyone’s lives more comfortable and convenient if you can keep everything tidy and together. So for your own benefit of not losing and / or forgetting things and for others benefit, IE not tripping over your pants in the middle of the night when they need the loo.. please keep things tidy.
You will have the option to share any rooming preferences with us via a form which will be sent out to you imminently.
FOOD & DRINK
The food prepared will be varied, substantial and appropriate for the type of challenge you’re undertaking. There is no need for you to supplement it with additional food, though if you wish to bring specific gels, bars, powders etc of your preferred sports nutrition brands, please do. You can keep some of this on person and keep spares in your Pit Stop bag. If you wish to purchase additional food or drinks during the trip, this will be at your own expense.
Breakfast and dinner will be your main square meals and these will be provided at or near the accommodation. 2 courses will be provided at dinner, any extras and drinks are to be covered by you.
Lunch will be on the go from Pit Stops. Generally, this will be a mix of sandwiches / wraps. We will send out a dietary requirements form for you to complete soon, along with the rooming preferences and medical declaration forms.
AT A GLACE:
Inclusions: Brekkie (mix of continental and cooked), PS snacks & drinks, PS lunch on the go, finish snacks, 2 course dinner.
Exclusions: Additional courses at dinner, drinks at dinner, personal salts, electrolytes, gels, protein powders / bars, midnight munchies, caviar…
If you would like to learn a little more about nutrition for multi-day events, please check our nutrition document and webinar created with Renee McGregor.
One particularly short day has 2 Pit Stops. All other days have 3, occasionally more if it is a particularly long day. As well as the support we lay on for you, you will often be running through villages or towns between the Pit Stops that we provide. So even if it may be 10 miles between Pit Stops, you will often have additional opportunities to refill water, treat yourself to a cold drink from a shop, nip into a public loo or make use of any other services otherwise unavailable on the trails.
We think the level of Pit Stop support we have is just right – not so frequent that it will break up your rhythm with too many stops, but you should never be left wanting. We will of course be responsive and on days that the elements may be making things extra tough, we’ll try and get a cold drink or a hot brew to you when you need it most.
WHATS ON OFFER?
All the classics & more. It will be a mix of sweet, savoury and salty options, hot and cold drinks and local delicacies in the mix when the opportunity is presented. Closer to the event, we can share a Pit Stop requests system. This is not to say that your every wish will be granted, but we will try to mix the selection up regularly and cater to your cravings / requests when we can! Personal sports nutrition, IE any special choice of gels, bars, powders and salt tabs should be provided by you. However, we will have some electrolyte / energy drink on the go throughout.
THIS table shows a daily breakdown of where you are running to and from, where we will be accommodating each night and where and when the rest days are.
THE DAILY SCHEDULE
Run Britannia is pure and simple in that the format is eat, sleep, run, repeat. Yes there will be some recovery elements, admin time and a few other bits and bobs, but most of your time will be taken up by running & sleeping.
As we discussed in the webinar, we will aim to settle into a regular daily routing so that you know what to expect each day and this should help your minds & bodies to fall into habit. This was tried and tested to positive effect on the test pilot.
Here is an overview of how you can expect things to unfold on a ‘typical’ Run Britannia day.
NB. The times given below are in no way fixed and examples given are NOT reflective of any ‘cut off’ times. This is purely an example, based on typical timings of a standard running day during the Test Pilot event. Longer days could be a 7pm finish, shorter days may be 3pm. This is all fine.
Morning – Admin & Prep
0600 Personal admin / Clinic (injury treatment, taping, pre-hab)
0630 Overnight bags & transition bags outside to be loaded into vehicles.
0730 Transfer to start location.
0755 Final pre-run mini briefing
During the Day – Running, fueling & Recovering
0800 Start running.
1000 PS1 / 2nd Brekkie.
1200 PS2 / Lunch, access transition bags.
1400 PS3 / Afternoon Tea.
1600 Onwards Finish, recovery snacks at the van.
After the Run – Recovery snacks, Kit Admin, Hygiene, Meal, Bags, Clinic & Sleep
1630 Transfer to accommodation.
1700 Arrive at accommodation.
1700-1830 Personal kit admin checklist; Empty rubbish, dry wet kit, refill water, refill snacks, layout run clothes for next day, charge electricals.
Shower / wash some kit if you need to
Clinic before or after dinner
1830 Dinner in or near accommodation
2000 Finish sorting bags ready for the morning
Extra recovery; Massage gun, stretching, rolling, strength, tennis ball, clinic, taping.
0000 Midnight munchies
REST DAY ROUTINE
The rest days are quite simply, just that. They are yours to do with what you will. If you’re wondering what a rest day might look like, here’s our suggestion:
Prep laundry the night before.
Wake up for brekkie at a time that you are used to (body clock might prevent you from a lay in!)
Go back to bed for a nap.
Stretch, have a light walk, use the spa.
Fuel throughout the day as if you were running – no coke, gels etc, but lots of food & hydration.
Don’t overstretch yourself on social commitments.
Get to bed early.
Use spa facilities if available
Be warned – although you are not ‘running’ on the rest day, you are unlikely to want to do a great deal to fill that empty day. Take caution when considering any work or social commitments. Even though you have free time, you may not have energy for much. Be kind to your body and give it the rest it needs. If you plan on binging Netflix in bed and hiring someone for the day to bring you snacks, we shan’t stop you!
KIT LIST & PACKING GUIDANCE
Kit is always an important topic, and it may seem like a mammoth task to pack and be ready for the start line. But it need not be so bad. When thinking about your packing, think of it as a week lone running event and take what you would need for that, plus a little spare.
Remember, clothes can and will be washed as you go, we are never too far from shops should you need something picked up and you can always order deliveries of personal nutrition top ups or other bits and bobs like that to the accommodation ahead, ready for you when you need it.
We created a kit info & packing video which you can watch back HERE
No doubt you’ll have all spent an age finessing and refining your kit ahead of this. Nevertheless, just to be on the safe side, we shall complete a quick kit check. Please remember to pack:
Waterproof jacket and trousers with TAPED or WELDED seams
A working headtorch
Survival bag (NOT blanket)
A First Aid Kit including a triangular or comformable roller bandage and a separate sterile absorbent material (e.g. gauze or gauze bandage)
A high viz running pack cover, or vest, or t shirt, for running on roads.
A reusable cup for pit stops – we will NOT provide cups for drinks
Backpack / running pack or vest that will be used to carry mandatory kit with you during the event.
Hydration pack and / or bottles, sufficient to carry minimum 1L water.
Subject to the forecast weather conditions you may be asked to show any other items from the mandatory kit list. This will be communicated in advance if this is the case. If you do not have the appropriate kit with you when you register, you will not be allowed to race. Much of the kit is not for when you are moving but if you become unable to move and are awaiting assistance. It is your responsibility to work with this system and respect the plan put in place by our safety team.
You must have all the mandatory kit as outlined.
We recommend that your kit is packed into 3 separate areas:
1. Overnight Bag,
2. Transition bag
3. Running pack.
We have an explanation and a suggested list for each of these below. This list is a guide. You may not want to bring all of this along, but we don’t think you will need much more than this.
1. Overnight bag, up to 70L / 15KG: this is your main bag with most of your kit for the trip, including spare kit, evening kit, wash kit etc. You will leave it at the start of each day for transportation to the overnight accommodation. There is a size and weight limit due to limitations of our transporting vehicles and we may check bags if considered bulky and/or overweight. Please do not pack any fragile items or liquids in weak containers as they may leak in transit. Bags should be waterproof as they may be exposed to the rain and may sit on wet ground. Remember, you have the additional capacity of your transition bag and running pack. If you can’t fit all your kit into a 70L, you have too much. Simple.
1 x trail shoes
1 x hybrid shoes
1 x cushioned road shoes
2 x vests
2 x short sleeve tee
2 x long sleeve tee / base layer
3 x shorts
2 x tights
7 x underwear (if you use it!)
7 x socks (mix of long, short, compression)
Tennis ball / small foam roller (hollow options are good to save space in bag)
1 x magic massage cream / gel
1 x compression tights
2 x shorts
1 x trousers or joggers
3 x tees
1 x jumper / hoody
1 x casual trainers
Toothbrush, paste & charger if electric
Razor – or commit to the full Forest (Gump, not any other kind..)
Soap / shower gel etc
Mesh Laundry Bag - Similar to THIS.
Tablet or ipad with films & music downloaded
Earplugs (check they work for you)
2. Pit Stop / Finish Line bag, up to 35L: this is a smaller bag that you will be able to access at least once throughout the day at PS2 / lunch (more often if logistics allow) and at the finish line. In here you may pack warm layers for quick access when you finish, personal nutrition if you wish to supplement what we offer at the Pit Stops with your own personal favourites, and anything else that you may want or need during the day & at the finish line!
SPARES / EXTRAS YOU MAY WISH TO ACCESS MID-RUN
Personal nutrition & hydration top ups
Change of running clothes (warmer / colder options in case of weather change)
Waterproof bottoms, always in your transition bag or running pack
Tablets / creams (ibuprofen, deep heat, whatever you prefer)
Spare shoes in case of terrain change
Foot care kit, if not in running pack
BITS AND PIECES FOR THE FINISH LINE
Bottle / shaker
Sliders / flip flops
3. Race day bag: this is the bag you will keep with you on your person at all times throughout each of the race days. It is essential that you can fit all of the mandatory kit in this bag. We recommend that you train with it before the event so that you know it well and you minimise the chance of kit problems on the day!
10 – 20L pack
2 x soft flask
Small first aid / foot management kit
Power pack & spare cable for phone
Waterproof bottoms (it won’t be mandatory to carry these at all times)
1 x 70L bag which you will only have access to at the overnight accommodation (15kg max)
1 x 35L will be transported to the pit stops for you.
1 X RACE BAG
ROUTE & NAVIGATION
The route can be found HERE to gain an overview of the adventure that lies ahead.
You have a real treat in store here. The route we have created is an absolute corker, if we do say so ourselves. The route was checked in full during the 2022 Test Pilot event. We had a right adventure on that journey, and from our learnings there, we have since refined the route to tweak and make even better for you. You will cover sections along some of the best trails in the UK, as well as finding yourself experiencing euphoric moments on the little-known and unexpected gems you’ll discover.
Please be aware that due to the nature of events like this, particularly with the scale of Run Britannia, it is almost certain that we will be forced to make route changes during the event. This could be due to trail closures, livestock, weather or any other number of factors. When this does happen, safe to say that your Rat Race crew will be right there supporting you and getting you back on track as soon as we can.
GPX files will not be shared in advance. We will share these with you much closer to, or on the event. We will also share more detailed information about what each day’s route has in store the night before the event, so that you know what to prep for the day ahead.
We will share a separate route document with an updated table with the daily distance and elevation stats within the next few weeks.
At the beginning of each week, I will share the GPX files with you for that week. Please upload them to your watch and your phone navigation app. For the more remote regions, I would always recommend downloading the background mapping layers for offline use. Hopefully, you are now all Jedi Garmin (or similar!) navigators, but we can have a group tech / nav session pre-departure, if anyone is in need of a brush up on how to use the mobile apps. The caveat with the route is always – it may change due to the situation on the ground – but these will be minor changes and you will of course be advised if this is the case.
From the outset, we have recommended that you all invest in a GPS watch of your own with navigational capabilities. It’s important that you practice with this, allowing you to arrive to the start line confident that you are going to be able to navigate the route – and not add a ton of unnecessary extra mileage due to getting lost.
We strongly recommend that you have the route on a mobile navigation app as a back-up too. I recommend Outdoor GPS. If your watch battery dies or otherwise has a malfunction, the back-up will be a saviour. As good as GPX watches are nowadays, there may still be times when the correct route is unclear on the watch screen. Personally, I would rather stop and check the route on my phone and go the right way. I have learned this after many instances of running along a hedge line for half a mile and then discovering that barbed wire and 6 foot of hawthorne separates me from the correct route, on the other side of the hedge line. That’s a lot of extra miles if you do that once or twice a day for 5 weeks!
At registration you will be issued with your tracker, (in a ziplock bag (with your name on) inside a small dry bag ). It is your responsibility to look after the device. Tracking will go live on the morning of the first event day (i.e. the start of the event) at 0700 local time.
The trackers rely on GSM & satellite signal to report, (which is generally very good across a lot of our route) but there is a delay on tracking. Sometimes, our team back at base will increase or decrease the reporting frequency, so those watching at home will sometimes not see your dot moving, or see you moving very slowly. Or they may see you adrift from others in the group (for example if you have not turned the tracker on!).
It is REALLY important that you ensure anyone watching at home knows this, for their own peace of mind and for our own safety systems. Experience shows that if someone watching at home does not understand this, they can sometimes unwittingly commence full rescue missions by panicking, calling in the cavalry and sparking confusion for us as organisers. As such, it really is a very important point to note. If we have any issues or snagging with tracker units, our basecamp team can see this and we will pull them back in and reset them for you.
As with the GPS units, you must return this device at the end of the event or whenever a member of staff asks for you to do so (for example to check a setting or to charge it). Do also hand to a member of staff should you drop out on any day. As with all electronic devices, there is a replacement cost. For the tracker, it is £150.
The tracking website for family and friends is: www.opentracking.co.uk
Looking after your GPS kit and your tracker:
Once we hand you your tracker or rented tech devices, it is your responsibility to look after the devices until you return them to us at the finish line in exchange for your medal.
All devices will be given to you at registration, and you will undergo a familiarisation session with them that day. You will also be issued with charging cable and other accessories, and it will be your responsibility to keep the devices charged and functional during the event. You must return all devices at the end of the event and until then, you keep them with you.
COMMUNICATING LOCATION / ROUTE INFORMATION
There will be times when we need to communicate information about your location or the route with each other. During these instances it is good practice to be as clear and unambiguous as possible, particularly if there are safety implications dependent on this information being clear & correct.
There are several ways to achieve this; sharing Google pindrop, describing location in reference to nearest km marker on Outdoor GPS app, sharing screenshot of location on Outdoor GPS, what3words location or location relevant to obvious landmarks.
If you are sharing information about the route, Outdoor GPS is often the preference. This is especially handy through WhatsApp as it’s very easy to draw on images, therefore we can easily show alternate routes or things of that ilk. If you need to share information about where you are for, any of the above modes work well.
Another reason that ‘Outdoor GPS’ is my personal go to for mobile navigation apps because it is simple to use, it has many useful layers and very handily, it shows km / mile markers so that you can easily see your own location relative to certain points along the route. This can be very handy when communicating location to fellow runners or crew, IE ‘watch out for the sharp left turn just after the 39km point’ is much more helpful than ‘look out for the left turn after the fence!’#
These KM points are an accurate frame of reference because their location will always be the same for everyone, whereas if you are referring to distance shown on your watch, there will be variation with this. You will inevitably all run the same route many days and still finish with final distance figures km’s apart from each other. Getting lost, time spent at pit stops, pausing watch vs leaving it running, all of this and more will affect the distance shown on your watch. Whereas the km markers on the route will always be in the same place.
SAFETY & SUPPORT
You will have myself (James) and 2 of my good friends and colleagues Jacqs and Jools with you for the entire event. The full shebang. We will be supported by a range of crew who will be joining for weekly stages and rotating in and out. At any times, you can expect up to 10 support crew comprised of drivers, Pit Stop managers, shoppers, cooks, medics and massage therapists.
YOUR OWN SUPPORTERS
We welcome your own supporters running with you for some of the sections, should you wish to have some friendly company. They can be great for morale and give you a good boost when you’re tired and in need of a friendly face on the trails. If you do arrange for someone to join you, please remember the following:
They are entirely responsible for themselves in every respect.
Don’t let them stress you out!
Make sure you are respectful of your fellow runners.
That’s it. We won’t be able to feed, accommodate or transport them. They will need to look after themselves logistically and in every other manner.
PACING; ENERGY MANAGEMENT & INJURY PREVENTION
Slow and steady, day by day… Be respectful of your body throughout this challenge. Stay on top of the basics and remember these few points to help you get through in one piece:
Mobility / Activation when starting up .
Start slow and warm up into each day.
Respond to external factors: weather, gradient, terrain.
Respond to internal factors: energy, niggles, digestions.
Warm up again after long stops at PS’s.
Warm down into the finish, consider slowing down or walking for the last mile or 2.
IF YOU BECOME INJURED
If you dare to do great things, the risk of injury is often increased. If the Test Pilot is anything to go by, chances are that most of you will be injured to some degree at some point in the event. Remember these points if and when that should arise:
Listen to your body and respond with caution.
Manage yourself / the injury early
Use the support available to you, medic and physio
Take rest if and when you need it – slow down or stop when the time is right
Use the vehicles and jump in / out of each day when building back up, it does not need to be all or nothing.
We want you to complete and enjoy as much as of this as possible. Missing half a day early when the time is right could save missing a week further down the line. It will be a tough call to make when that time is upon you, but if you have a choice to make when it comes to injury and whether to continue, listen to and respect your body when making it. The trails will be there further down the line.
IF YOU CAN NO LONGER RUN
If it is a sudden injury / emergency, follow the advice in our Emergency Protocol (further on in document). Overuse injuries that occur gradually are much more likely, If this happens to you, we can of course withdraw you temporarily from the event. There will be the opportunity to withdraw at the Pit Stops or wherever we can get vehicle access to you.
Once you’ve stopped and had expert medical attention, we need to reframe and create a plan to get you back into action. You will need to focus on rest and rehab. If there is the option to stay at the accommodation, this is advised to rest properly.
If this isn’t possible (IE because we are moving accommodation) then you can move forward with the event in the vehicles. Assist at PS’s on light duties if you wish, or put your feet up somewhere cosy. We will get you to the accommodation when we can.
When the time is right to start building back up, you can do so gradually with our support. We will do our best to be able to drop you for certain sections. You may want to do half a day, quarter or even a short tester walk / jog out and back from one of the PS’s. We will support you with this.
CUT OFF TIMES
Cut-off times are an important part of any Event Management Planning and Risk Assessment process. Run Britannia is no different, and there will be some days and instances where we need to put a cut off time in place and ensure that this is adhered to for your welfare and that of the crew. This becomes particularly important when we have back-to-back event days, and even back-to-back event weeks, as we do on Run Britannia. We need to ensure that you are not out in conditions that are unsafe, and that our crew are able to have enough time to look after their own welfare, admin and prep time, in addition to their day-to-day support duties.
As discussed in the build up to this challenge (on the webinar and in the Facebook group) we want to give you guys the best chance of completing this challenge and we are there to support you through that. What we cannot manage, however, is an uncapped time limit or a free pass to take as long as you want, every day.Generally, we will ask that you keep to a pace of around 5km per hour, or around 3 miles per hour. This leaves you 10 hours for a 50km day, 12 hours for a 60km day and so on, and so forth. There may be leniency on this at some points during the challenge, at the discretion of the Event Director. If we know a day is going to be particularly long or tough, we may aim for an earlier set off and we can leave the day running later.
What we do always need to do is make sure that we have enough time to; get you transferred from the finish line to the accommodation, feed you a good evening meal, and finally allow you the time you need for personal admin and a good night sleep. These are the things that we need to manage throughout the event and any cut off times will be set with this in mind.Cut off times are independent of any other factors that occur earlier in the course such as start time, going the wrong way, head winds, traffic conditions whether it is your fault or not. We understand that missing cut offs can be tough to take but please remember this is not the fault of the person that breaks that news to you.
The cut off time is also independent of the time you arrive into pit stops. You must have LEFT before the cut-off time. In exceptional circumstances, such as poor weather, or other factors outside of our control, we may need to bring the cut-off times forward. You will be informed of this change at the earliest possible opportunity.
We will send you a medical declaration form to complete. This information will go to our medical provider, Trailmed. It is essential that you complete this correctly and we ask that you please do so in a timely manner. If you have any concerns that you wish to speak to our medical team about, you can reach Trailmed' s Chief Medical Officer Dr. Patrick Musto and his team via: firstname.lastname@example.org any contact will be confidential.
If you have any medication that you need, please bring enough with you for the duration of the event. Advise us confidentially if there is anything we can help with, IE making sure certain things are available for you at Pit Stops.
SAFETY ON THE ROUTE
As with any other event, you need to keep your wits about you throughout Run Britannia. We want you to enjoy this and keeping yourself and fellow runners safe will be critical to this enjoyment. Each day will present its own challenges and of course these may be exacerbated when your fatigue levels rise.
This is a mixed terrain event. On road sections, all roads will be ‘Live’ public roads, private roads, and shared access trails. There are no closed roads, therefore you must always keep your wits about you for your own safety and listen out for other road users around you. You must courteously give way to other users on these routes, whether they are cars, other recreational walkers, horse riders, buggies, older people, hard of hearing etc. Despite pre-event cautions these ambient users may not know that the event is coming through, so slow down, give polite and clear instructions, and take safe passage around them. You should also ensure you’re highly visible for any road sections.
During the off-road sections, keep in mind that terrain will often be uneven, changeable, slippery and perhaps boggy. Well, almost certainly boggy in some of the Scotland sections! Pay attention to the ground ahead of you as well as underneath you and mind your foot placement at all times.
In the event of a true emergency or serious incident call 999. Then contact the Event Director (that’s me, James) on 07944 655 857. In the event of a non-emergency incident but for which action is requested from the organisers then call the Event Director. This might be a medical or logistical problem, or an issue with the route. Always stop and help someone that is in difficulty, but do contact us as soon as possible so that we may come and assist. In the instance that you should need to contact us for a true emergency or even just a smaller ‘heads up’, please remember the points on location sharing and how we can do this quickly, easily and accurately.
RAT RACE ETHOS
Rat Race’s ethos has always been about inspiring folk to undertake challenges in awesome outdoor locations. This is not a formal race environment and there are no winners and losers. We do not award prizes for the fastest folk. We would like to see a team vibe, and everyone supporting each other to the finish on this event. We will not be recording any timings of individual participants, so if you wish to know your times, please record them yourselves.
In delivering these unique challenges we prioritise factors such as safety, camaraderie, and environmental concerns. Respecting the wishes of landowners and environmental stakeholders with our route management and litter policies is vital in being able to bring folk together for this unique experience. In terms of safety, we are often operating routes in exposed and remote locations and putting in place challenges that require clear attention to be given to the directing staff and signage. At times, for the safety of all participants we may ask you to wait and regroup so we can escort you through a key section of the route as a group. As you may be waiting a little while, please ensure you have enough warm clothes with you at all times.
To reasonably balance all these factors, we emphasise that the event is not a formal race environment, rather it is a challenge in the great outdoors where great folk come together with a common purpose. Caring for fellow competitors, litter control, closing gates and taking care on road crossings are what the event is about, rather than being the fastest across the course.
Rat Race uses Open Tracking to allow your supporters to follow you at home. This befits challenges of this nature, adding a strand to our safety system so that we can pinpoint folk that are lost or off-course; and respond with as much accuracy as possible in an emergency. Our tracking platform is therefore primarily for our race and safety management. It is not a race timing system, however it has features we can seek to utilise on top of our safety features and to enhance the supporter experience. That is our commitment: An added safety function first, a spectator service second.
We need to show that this event has exemplary control of littering. Please help us achieve that. Pack your litter into your pack, pockets or nearby bin.
While these are allowed, we would prefer you to take in the peace and tranquillity of much of your route. If you must listen to music, please control volume according to your environment. Use your judgement and you MUST turn music players off when on live roads. Please also be aware that if you cannot hear general voice levels you might miss instructions from marshals, other runners/cyclists or approaching traffic. If event staff ask you to remove headphones or turn music off/down, there will be a good reason. Please respect their request.
EVENT BIB NUMBER
Ensure your Bib Number is always visible .
We recommend that participants have insurance to cover damage, loss, theft, injury and non-attendance. Rat Race cannot accept any responsibility for the loss of, theft, or damage to any Participant property or the circumstances of Participant non-attendance. Within the 12week departure window, we regret that we cannot provide any transfers and in all cases, we cannot entertain requests for refunds. It is always recommended for such undertakings that you take out appropriate travel insurance to cover unforeseen circumstances that may possibly prevent attendance.
For UK and Channel Island residents Rat Race’sown insurer brokers have a brand-new product:
Note: This is Rat Race’s UK-based insurance broker, specialising in the leisure insurance market. This is a specialist sports travel cover product, however Rat Race is neither an insurance broker or underwriter. We can recommend Mann Broadbent whole heartedly as good people to deal with, but please remember that this is not a ‘Rat Race product’ and we have no say whatsoever on claims decisions made by the insurers ,in the event that you raise such a claim via one of these policies.
Note: We have no relationship with any of theseproviders but previous customers have foundthem reasonable to deal with regarding some ofour similar Bucket List challenges.
Note: For all insurance, please remember thatcover is offered based on several factors, (thenature of the event disciplines being one ofthem), but your own insurance profile, age,health and other details form a big part ofthis. As such, we are always happy to providedetails to insurers in support of cover requestsfrom customers, but we cannot influencetheir decisions as to whether to offer cover toindividuals
CONTACT DETAILS AND ACTIONS CHECK LIST
1.) For ALL pre-event email correspondence prior to departure:
James.email@example.com - for challenge-based questions, kit, training, prep
firstname.lastname@example.org for admin-based questions
email@example.com for any medical-based advice or discussion on medical conditions in confidence
2.) Emergency correspondence from people who need to get in touch with you (i.e. from those who need to contact you)
IN EMERGENCY ONLY while you are embarked on the event: firstname.lastname@example.org.
The originator should quote ‘Emergency correspondence for (yourname)’ in the email title and they must provide a phone number for return comms. This will be patched through to our crew’s mobile phones, (or satellite messaging platform if we are out of reception) from our office and a satellite phone will be made available for you to return the comms to the originator. We would aim to provide a suitable response period of within 24 hrs for this service to the originator.
Please, please, please do tell your family and supporters NOT to contact us about Tracker related concerns!
3.) A WhatsApp group will be created a few days before departure. This will be the main point of contact leading up to the event itself.
We hope that this EEI serves to be a comprehensive event guide, supporting the emails, training materials and webinar resources you’ve already had thus far. From here, please do reach out and get in touch if anything is unclear or if you have any questions – or even if you just want to say hello and let us know how the training’s going!
We have just under 2 months to go. If there’s anything in particular you’d like our support to focus on between now and the big day, please let us know – we are here to support you.
Phew – that’s it!
See you in Cornwall!
James & the Rat Race Team
FINAL CHECK LIST
Submit insurance details and complete online waiver to be submitted by 23rd April 2023.
Medical forms must be filled out by 23rd April 2023
Attend the webinar on Tuesday 25th April at 7pm.