ESSENTIAL EVENT INFORMATION 2026
TRANS AFRICA 2026
Due to the scale and nature of Rat Race Events, changes to the event course, structure and timings sometimes need to be made right up until the date of the event. To ensure you have the latest information and are fully prepared for the challenge that lies ahead, please checkback on this EEI before travelling to the event.
The EEI was last updated on: 24/02/2026
WELCOME TO AFRICA.
WELCOME TO TRANS AFRICA 2026!
Dear #ratracer
Welcome to the inaugural Trans Africa adventure!
This Essential Event Information Pack marks your start of a truly extraordinary journey, one that promises to be as life‑defining as it is unforgettable. In true Rat Race fashion, we’ve dared to dream big… and this time, we’ve gone bigger than before.
We invite you to travel with us into the very heart of Africa: from the haunting beauty of Namibia’s Skeleton Coast, across the wildlife‑rich waterways of Botswana’s Okavango Delta, and deep into South Africa’s vibrant interior with its rich cultures and legendary game parks. Our route also leads us through the mystical kingdom of Eswatini, a jewel of tradition and natural wonder.
Over the 23 days of cycling, you’ll take on just over 3000km of the most inspiring terrain sub‑Saharan Africa has to offer. This is more than a ride, it’s an adventure that may well redefine every journey you’ve ever taken on two wheels. And as always, it’s delivered with the exceptional support and spirit that make our Bucket List events truly one‑of‑a‑kind.
We are thrilled to have you here at the very first Trans Africa. Let the adventure begin.
Abbi
Project Manager & Event Director, Trans Africa
HANDY LINKS:
SKIP TO SECTION
KEY FACTS
TIME ZONE
Namibia – GMT +2
Botswana – GMT +2
Eswatini – GMT +2
South Africa – GMT +2
CURRENCY
Namibia – Namibian Dollar
Botswana – Botswana Pula
Eswatini – Swazi Lilangeni
South Africa – South African Rand
NOTE: The South African Rand can be used in Namibia, Estwatini & South Africa
PHONE CODE
Namibia – +264
Botswana – +267
Eswatini – +268
South Africa – +27
TEMPERATURE
In June, Southern Africa is in its winter months. This is characterised by dry sunny days and cold nights.
Namibia:
Day: 20-25°C
Night: 4-10 °C (sometimes at freezing point in the desert)
Botswana:
Day: 22-26°C
Night: 5-10°C
Eswatini:
Day: 20-26°C
Night: 5-13°C
South Africa:
Day: 20-24°C
Night 10-12°C
LANGUAGE
Namibia – Official language: English. Primary languages: Afrikaans & Oshiwambo
Botswana – Official language: English. Primary languages: Setswanas (spoken by 70-90%)
Eswatini – Official language: English. Primary languages: Swazi
South Africa – 12 Official languages.
SUNRISE & SUNSET
Averages
Namibia: 0720/1815
Botswana: 0630/1715
Eswatini: 0641/1711
South Africa: 0640/1705
This is 10-11 hours of daylight per day. With daily cycling start times being at 7am this will give a minimum of 10 hours of daylight cycling.
IMPORTANT REMINDERS
-
Event Participation Form MUST be submitted NO later than 1st April 2026.
-
Medical Form MUST be submitted NO later than 1st April 2026.
-
The Q&A Webinar will take place on 1st April at 1800PM UK Time. The webinar will be recorded and emailed to you the following day so you can watch it back at your leisure if you are unable to make the date and time. The link and passcode to join the Q&A session is within the email you received alongside the EEI.
-
Arrival: We ask that you arrive at Walvis Bay International airport in the AM of 1st June. Most flights will be departing from Jo'berg or Cape Town at approx. 10/11am with an arrival for around 1pm, see more on transfer times below.
-
Insurance: You need insurance. As you are bringing your own bike please ensure it is insured against loss, theft and/ or damage. You will need a medical repatriation and evacuation policy that has a minimum of $500 000 trip cover on it. You will submit your policy details to us in the event-participation form, and we will ensure we have the correct number to call your insurer if we need to evacuate you or provide serious medical attention. We also highly recommend a policy that covers you for curtailment and non-attendance.
-
Kit: You will need to pass kit check before being able to the event, this will take place in Henties Bay on the registration day. If your kit is not correct the Event Team will reserve the right to prevent you starting the event. Don’t worry – there are several touchpoints before departure to ensure this does not occur including the Q&A session and the Kit List section below. If in any doubt on kit, please do get in touch with us at events@ratrace.com and we can help!
-
Live Events Decision-Making: During the event, the Event Director’s decision is final. They are always acting in the combined interest and safety of both individuals and the group.
-
Snacks: You will need personal sports nutrition, electrolytes and your favourites to go alongside the pitstops that are there to supplement you along your cycling journey. See below in the relevant section for what we provide and how we suggest you augment this with some snacks of your own.
ITINERARY
Trip Meeting & End Point
The dates of the adventure are fixed as 1-26th June. These are the dates on which our itinerary commences and finishes.
Meeting Point :1st June
3 Options available:
-
Walvis Bay Airport (1400 transfer time)
-
Walvis Bay Town centre (1500 transfer time)
-
At the hotel in Henties Bay
Arrive in Walvis Bay and be transferred to our accommodation in Henties Bay.
The group transfer will depart Walvis Bay Airport at 1400, it will then also stop in downtown Walvis Bay at 1500 for anyone who has arrived in the days previously.
Transfer time – The transfer time from Walvis Bay to Henties Bay is approx. 1.5hours. Please ensure you have a drink and a snack to see you through until dinner.
Flight advice - It is encouraged to arrive to Namibia earlier to allow for any delayed luggage and depart from South Africa after some additional relaxation and exploration. If you choose to add days onto your itinerary, it is your responsibility to get from the airport to the hotel on day 1 and back to your preferred airport on your return.
Please ensure that you have enough time in-between your flight into Johannesburg or Cape Town to Walvis Bay. You need to ensure you have time for your luggage to get onto the next flight or you may have to collect your baggage and check it back in, this can take some time.
When transferring flight in Cape Town or Jo’berg please check if your luggage needs to be picked up and checked back in. You can ask this at the desk when you check-in and with ground staff at the airport. You need to ensure that your baggage is not left on a carousel and is transferred to your next flight.
End Point: Sodwana Bay – 25th June
Departure - 26th June
Airport transfer: We will be putting on one airport transfer departing Sodwana Bay at 9am on departure day.
Transfer time: 5 hours
Flight advice: You should not book a flight from Durban's King Shaka International Airport until the late PM of the 26th. It is a journey of 5 hours. Please book a flight allowing for these timings above with contingency in place for any unforeseen circumstances.
REST DAYS
There are two scheduled rest days included in the itinerary.
The first rest day takes place in Maun, after nine consecutive days of cycling. Maun sits at the gateway to the magnificent Okavango Delta—a UNESCO World Heritage Site renowned for its remarkable biodiversity and unique ecosystem. It is also one of Africa’s most celebrated safari destinations. You are welcome to use this time to explore the area if you wish. During the Test Pilot, many participants opted for a helicopter safari, while others chose to experience the wilderness on horseback (though their legs may have had second thoughts afterwards!).
The second rest day is just outside Groblersdal, a short distance from the town itself. You could choose to cycle in or simply ask the hotel reception to arrange a local taxi for you.
Both rest day locations are situated in or near towns with the facilities you may need for re‑supplying any essentials.
These rest days are intended exactly for that—rest, recovery, and a chance to sort out your kit. They also allow the crew some valuable downtime to prepare for the days ahead.
On rest days, the only meal provided will be a light breakfast buffet in the morning. For the remainder of the day, you’ll find plenty of options nearby to purchase meals. If you prefer not to venture far, both rest‑day accommodations have restaurants or eateries within easy reach.
ACCOMODATION
There will be 25 nights of accommodation all ranging in styles, sizes and standards; from very nice hotels to very basic hotels, lodges and camping. We will endeavour where possible to be providing a twin room on a shared basis with another participant. However, at points there may be times when we are in more lodge/chalet style accommodation; this may mean multiple people rooms. The accommodation outline can be found below, each one expanding on the style of sleeping arrangements.
Due to the nature of the adventure and the scarcity of population in some parts of our journey, we are often riding through very small villages and towns or in the middle of no-where! Our main aim is to get everyone in the same accommodation. However, the size of our group might mean we are taking up every available room in these places.
As such, it should be noted that the event is not suitable for friends or family members to book matching accommodation along the route. The number of beds needed to do this simply do not exist on the ground and there just would not be enough space for all of us including supporters, at some of the overnight spots. However, supporters are incredibly welcome at the start and finish. Please see the start and finish hotel information if you would like to arrive earlier or stay on for longer with your clan and we will of course be delighted to liaise with your supporters on the ground in cheering you away from Henties Bay and/ or welcoming you into Sodwana.
STYLE OF ACCOMODATION:
-
Hotel – You will be allocated a twin room with one other participant.
-
Lodge – Normally this is also a twin room, occasionally there may be more than two people in one room.
-
Chalet – these are small bungalow style accommodation; these have several rooms within them and a communial space. This mean you will be allocated into a chalet with as many participants are there are beds.
-
Camping – There are 7 nights of camping within the itinerary. The campsites range from full bush camps to fully set up safari style camps. When we are camping in bush camps there will be one pop-up tent per person. These are three person pop up tents, therefore you have a lot of space for sleeping and for your baggage. You will be asked to put these up and take them down – full instruction will be provided.
To make you fully aware on two of the camping nights the participants will be split between camping or in chalets. This will be pre-arranged by the crew. It will be made fair so that everyone is only having 7 nights of camping in total.
DAY 1 / ARRIVAL DAY
1st June 2026
Arrival Day – Transfer from Walvis Bay to Henties Bay. Or meet at 3pm to check into the hotel. You will have time to settle in and meet other participants.
Meals: Dinner
Accommodation: De Duine Hotel
DAY 2 / REGISTRATION DAY!
2nd June 2026
Registration Day – Today will consist of event briefings, kit checks, bike building, bike checks and medical 1-1s. After which we will have dinner together and an early night before the big day starts.
Meals: Breakfast, Lunch, Dinner
Accommodation: De Duine Hotel – Twin Rooms
STAGE 1
STAGE 1 / NAMIBIA TO BOTSWANA
In this stage, we settle into a full serving of high‑quality gravel riding as the route carries us across Namibia’s signature desert & bush terrain. The surface is predominantly compacted gravel with intermittent sections of looser aggregate, requiring steady bike handling and efficient weight distribution as we move through undulating topography. Long, open straights allow for sustained tempo riding, while occasional corrugations and sandy patches demand short bursts of controlled power and quick line‑choice decisions. The landscape is classic Namibian backcountry—wide basins, scattered scrub, and gently rising plateaus that offer huge visibility and a constant sense of progression. Covering the country over six consecutive days of riding adds a real sense of scale to the challenge; with every stage, we experience the changing texture of the terrain and the gradual shift in ecosystem as we push toward the border. It’s an exhilarating and technically engaging introduction to the first country on our multi‑country traverse.
DAY 3 / TRANS AFRICA BEGINS! HENTIES BAY > SPITZKOPPE
3rd June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Spitzkoppe Mountain Camp – Camping
Distance: 107.1km
Elevation: +1178m / -144m
Percentage of gravel: tarmac - 98%/2%
DAY 4 / SPITZKOPPE > OMARURU
4th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Omaruru Guesthouse - Rooms
Distance: 120.6km
Elevation: + 1863m / -701m
Percentage of gravel: tarmac - 98%/2%
DAY 5 / OMARURU > OKAHANDJA
5th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Okahandja Country Hotel – Rooms
Distance: 152.9km
Elevation: + 879m / -749m
Percentage of gravel: tarmac - 99%/1%
DAY 6 / OKAHANDJA > HOCHFELD
6th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Hochfeld Camping – Camping
Distance: 123km
Elevation: +389m / -168m
Percentage of gravel: tarmac - 76%/24%
STAGE 2
STAGE 2 / BOTSWANA TO SOUTH AFRICA
This stage offers a welcome shift in rhythm as we settle into smoother, faster riding on well‑maintained tarmac, allowing us to efficiently cover some big distances. The paved sections invite consistent cadence work and pacing, with very gentle rolling gradients that reward riders who manage their power output over longer stretches. Interspersed along the route are exceptional accommodation stops that elevate the experience beyond the riding itself—from authentic bush lodges to memorable camping setups in remote settings. One of the standout nights takes us to a dedicated rhino sanctuary, where the camp is positioned within conservation land, creating a rare opportunity to rest surrounded by active wildlife protection efforts. The combination of smooth road miles and thoughtfully curated overnight locations makes this stage both technically efficient and uniquely immersive.
DAY 7 / HOCHFELD > GOBABIS
7th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Goba lodge De Dam – Rooms
Distance: 171.3km
Elevation: +283m / - 403m
Percentage of gravel: tarmac - 0%/100%
DAY 8 / GOBABIS > BUITEPOS
8th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Eastgate Rest Camp – Chalets
Distance: 110.2km
Elevation: +107m / 271m
Percentage of gravel: tarmac - 0%/100%
DAY 9 / BUITEPOS > GHANZI
9th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Palm Afrique Lodge – Rooms
Distance: 205km
Elevation: +119m / -260m
Percentage of gravel: tarmac - 0%/100%
DAY 10 / GHANZI > KUKE
10th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Alifa Rest Inn – Camping
Distance: 140km
Elevation: +151m / -243m
Percentage of gravel: tarmac - 0%/100%
DAY 11 / KUKE > MAUN
11th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Maun Lodge – Rooms
Distance: 150km
Elevation: +559m / -669m
Percentage of gravel: tarmac - 37%/63%
DAY 12 / REST DAY IN MAUN
12th June 2026
Meals: Breakfast ONLY
Accommodation: Maun Lodge – Rooms
DAY 13 / MAUN > KHUMAGA
13th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Boteti River Camp – Camping
Distance: 159km
Elevation: +225m / -237m
Percentage of gravel: tarmac - 32%/68%
DAY 14 / KHUMAGA > ORAPA
14th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Makamutu Lodge & Campsite – Camping
Distance: 177.2km
Elevation: +257m / -201m
Percentage of gravel: tarmac - 3%/97%
STAGE 3
STAGE 3 / SOUTH AFRICA TO ESWATINI
This stage marks one of the most beautiful and physically demanding sections of the route. As we ride through designated game reserves, the terrain transitions between compact gravel, hard‑packed dirt, and long, sustained climbs that define the profile of this phase. These ascents require pacing, careful power management, and focused bike handling as gradients shift and surfaces vary beneath the tyres. The climbing effort is balanced by the extraordinary setting. As riders you will adjust your priorities as wildlife appears across open plains and bush corridors, turning the days into a true “safari on wheels.” Despite the elevation gain, the sensation is more awe than exertion. To support recovery from the accumulated climbing load, we’ve positioned an exceptional rest‑day location with this stage—chosen for comfort and location it is a great environment to recharge before tackling the next segment.
The final push delivers the greatest sense of both achievement and physical challenge, as this section contains some of the route’s most sustained uphill work. After dipping our wheels into Eswatini, the route climbs steadily back toward the South African border, following a series of long, graded ascents. These uphill stretches are paired with smoother tarmac and rolling rural dusty roads, allowing for efficient climbing while maintaining rhythm and stability. As the route crests and begins to trend downward, the environment shifts—the air grows heavier with coastal humidity and the first hints of ocean breeze signal that the Indian Ocean is drawing near. The journey concludes at a collection of stunning beach lodges, offering an unforgettable setting to celebrate. It’s a technically satisfying and emotionally resonant finale, culminating with the coastline appearing like a well‑earned reward.
DAY 15 / ORAPA > SEROWE
15th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Khama Rhino Sanctuary – Chalets & Camping
Distance: 203km
Elevation: +441m / -183m
Percentage of gravel: tarmac - 0%/100%
DAY 16 / SEROWE > MARTINS DRIFT
16th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Kwa Nokeng lodge – Lodging
Distance: 178km
Elevation: +364m / -777m
Percentage of gravel: tarmac - 0%/100%
DAY 17 / MARTINS DRIFT > TOG TE LEKKER DAM RESORT
17th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Tog te lekker dam resort – Camping
Distance: 106km
Elevation: +259m / -153m
Percentage of gravel: tarmac - 79%/21%
DAY 18 / TOG TE LEKKER DAM RESORT > MOOGOPONG
18th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Klub Lekkerrus - Chalets
Distance: 146.4km
Elevation: +1713m / -1495m
Percentage of gravel: tarmac - 58%/42%
DAY 19 / MOOGOPONG > GROBLERSDAL
19th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Loskop Valley Lodge - rooms
Distance: 163.2km
Elevation: +597m / -849m
Percentage of gravel: tarmac - 79%/21%
DAY 20 / REST DAY IN GROBLERSDAL
20th June 2026
Meals: Breakfast ONLY
Accommodation: Loskop Valley Lodge - rooms
DAY 21 / GROBLERSDAL > STOFBERG
21st June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Mellow Stream Farm – Rooms
Distance: 118.7km
Elevation: +1598m / -843m
Percentage of gravel: tarmac - 60%/40%
DAY 22 / STOFBERG > WARBURTON
22nd June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Florence Guest Farm, twin rooms
Distance: 151.7km
Elevation: +1813m / -1541m
Percentage of gravel: tarmac - 46%/54%
DAY 23 / WARBURTON > NHLANGANO
23rd June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Nhlangano Casino Royal – Rooms
Distance: 172.6km
Elevation: +2053m / -2664m
Percentage of gravel: tarmac - 14%/86%
DAY 24 / NHLANGANO > MAGUDU
24th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Belvedere Game Lodge – Camping
Distance: 131.7km
Elevation: +1922m / -2584m
Percentage of gravel: tarmac - 43%/57%
DAY 25 / MAGUDU > SODWANA
25th June 2026
Meals: Breakfast, pit stop provision, Dinner
Accommodation: Sodwana Bay Lodge – Rooms
Distance: 128.8km
Elevation: +1304m / - 1605m
Percentage of gravel: tarmac - 62%/38%
DAY 26 / DEPARTURE DAY
26th June 2026
Meals: Breakfast
Accommodation: Sodwana Bay Lodge – Rooms
DAY-TO-DAY: WHAT TO EXPECT
STYLE OF TRAVEL
There will be 40 participants taking part in Trans Africa. In general, we will provide lead and sweep vehicles (and other support vehicles and a chaperone rider throughout the course), we will establish pit stops along the route, roughly equidistant between one another and usually a minimum of 3 of these stops per day. We give you route files that depict the daily stages, to use on your navigational aids (more on that below). You can choose to go at your own pace, to ride with others, ride on your own, whatever you fancy. We will not stop you riding unless we deem it unsafe for you to continue due to accumulated fatigue, weather conditions and/or hours of daylight. As such, there is no formal cut-off time as the daily stages could be influenced by weather or other factors – it is very much down to the judgement of the event team on this basis. However, unless we think you’re going to run out of daylight to finish the stage, we will not cut you off. That is our pledge to you. For your part, just keep pedalling!
GROUP RIDING
Cyclists are not an usual sight. However, many cyclists especially in pelotons are unusual. As cyclists we know that a well-oiled peloton can help individuals and members of the team ride efficiently. There are a few points to note however, if a peloton is formed if needs to be ‘led’ by experienced club riders that can provide clear instructions. If you join onto a peloton, please make sure everyone in the peloton is happy with that and you understand the protocols – if in doubt please ask. Group riding can be fun, sociable and more efficient if done safely. If you are more experienced, please share your knowledge and help each other along the way. Take it in turns to be at the front. No-one wants to lead a full peloton train across Botswana! Be mindful of how many people are in a peloton, if the group gets too big you will be asked to split. A group size of up to 8 is the maximum, fewer is fine. A minimum of a pair is encouraged for safety. You may be instructed by the local authorities to ride single file at times, if this is the case, please abide by all local authority instructions and normal traffic rules.
FOOD & BEVERAGE
Meals & Nutrition Overview
Meal provisions are outlined in the itinerary above, but the details are expanded below.
All meals are included while you are following our itinerary, with the exception of the two designated rest days. Typically, this includes breakfast, lunch, and dinner at the start and finish hotels, and breakfast and dinner on cycling days.
During biking days, you’ll be supported by Rat Race Pit Stops, which provide water, grab‑and‑go snacks, and other treats. Our pit stops are well known for being generous and well‑stocked. One pit stop each day will serve as a more substantial lunch stop, where you can take a longer break and enjoy heartier food.
We recommend supplementing these pit stops with your own preferred snacks, particularly if you have specific tastes or dietary needs. It is also essential that you supply and manage your own hydration, electrolyte products, and sports
nutrition throughout the event.
Additional Guidance
Snacks - Please bring your own snacks to eat while cycling. There will be access to supermarkets and shops along the route and on rest days for topping up supplies.
Post‑ride protein - We do not provide snacks at the end of each cycling day. We recommend bringing protein powder for shakes, protein bars, or any other recovery snacks that work well for you.
Sports nutrition - If you rely on specific sports nutrition products or gels, please bring enough for the entire trip. These items may be difficult to source once the event is underway.
Electrolytes - Electrolytes and salts are essential for this challenge. Bring a sufficient supply for the full duration of the cycling days—products you have tested and know work for you during training.
Cuisine Types - Southern African cuisine is richly rooted in tradition and is known for being hearty and predominantly meat‑focused, with dishes commonly featuring beef, lamb, game meats, and braai (barbecue) culture at the centre of many meals. While we are absolutely able to cater for individual dietary requirements—including vegetarian, vegan, or other specific needs—it’s important to be aware that some environments on our itinerary, particularly game reserves and hunting lodges, naturally prioritise meat‑based dining. If you have strong personal sensitivities around meat consumption, this may not always be the most comfortable setting, as the food offerings and surroundings often reflect local customs and practices.
ALCOHOLIC DRINKS & EXTRAS
Where we provide meals as part of the general event service, we will not include alcoholic or soft drinks as standard, and these must be provided by yourselves. See more on local payments, below. At some of the accommodation, there is a pay-bar where you can buy drinks and small snacks.
We will provide you with some beers at certain locations, to celebrate a job well-done. That is a Rat Race tradition! These will be at the discretion of the organisers, however. In general, you should expect to pay for alcoholic and soft drinks.
ABLUTIONS & HYGIENE
There is a mixture of accommodation within the itinerary. There is, however, always running water for you to shower. Please be aware that at some points this may be very basic, for example when we are bush camping. This may be one bucket of water per person. This will, however, be an exception and in general, the washing facilities are of a good standard.
You should keep to a high level of personal hygiene by using wet wipes, washing with minimal water, and always keeping hands clean. Check wounds, rashes, and blisters regularly for infection.
Pit stops will not contain toilets, so if you need to go out on the course, be prepared.
The firm advice is always to ensure you are ‘self-contained’ with toilet roll and with anti-bacterial handwash gel for the cycle.
LAUNDRY
There will be laundry options on the two rest days. These options will be further explained and costings communicated. You will also be able to rinse your own clothes regularly if desired.
MANDATORY KIT LIST
Some of the equipment listed is essential for ensuring your safety and giving you the best possible chance of completing the journey. Other items are required so that, should you be unable to continue without our assistance, we can be confident you have the necessary gear to remain as comfortable as possible while you await support. And, quite simply, some of this kit is vital for preventing serious harm.
This list is not provided lightly, and we know participants understand its importance. We kindly ask that you work with us on this and resist the temptation to cut corners—please do not compromise on your kit.
This adventure is a winter gravel ride across Africa. Overnight temperatures can be very cold, while daytime conditions rise into the high 20s°C. Mornings will require winter-style cycling layers, which you will gradually remove as the day warms, transitioning into lighter summer-appropriate kit.
To support this daily shift, we will provide a box at Pit Stop 1 where you can place your morning layers. These will then be set out for you each evening so they are ready again for the next day’s ride.
REGISTRATION KIT CHECK
During Registration in Henties Bay, we will be conducting a kit check as part of the registration process. The full kit list can be found above, however, as a minimum, we will be checking:
-
Bike – A full bike check will be carried out and sign off needed by the bike mechanic
-
Helmet
-
Bike lights (front and back) - these need to remain on when you are cycling
-
Saddle bag or equivalent to carry the mandatory items
-
A First Aid Kit containing the minimum mandatory items
-
Suitable gloves
-
Suitable footwear for biking
-
Suitable water carrying methods (2litre minimum) – bottles and/ or water bladders
You may be asked to show any other items from the mandatory kit list. Clearly at this point it is not that easy to purchase more kit; there are some bike and sports shops in Walvis Bay. However, we can assist in the event of major kit catastrophe. If you do not have the appropriate kit with you when you register, you will not be allowed to participate. Hence, we are bringing an element of this exercise forward and will have already provided to you the webinar to aid you in your preparations.
We have also broken down the kit list into a handy check-box list of items that you need (mandatory) and items that are not mandatory but recommended.
The full kit list can be viewed in the accompanying check-box list If in any doubt, please check well in advance on kit. We have devised the mandatory kit list for your protection and safety, and we will not be able to make any exceptions on required items.
BIKE SPARES
Our minimum spec for mandatory spare bike kit is outlined below as well as in the above kit list doc:
-
6 x inner tubes suitable for the size of your tyre (carry 2 with you at all times when riding). See Bike & Tyre Choice later in this section for more info.
-
Tyre levers
-
1 x puncture repair kit (If running a tubeless set up, have a slime spare and repair kit)
-
Bike multitool
-
Chain link remover
-
Chain links x 2 – ensure they are for your specific chain
-
Small pump
-
1 x gear cable - ensure they are for your specific bike
-
1 x brake cable – (If applicable)
-
2 x spare spokes – ensure they are for your specific wheels
-
Cable ties
-
Rear Hanger suitable for your own bike
-
Small bottle of oil
-
An old rag and toothbrush for bike cleaning
Please make sure that the inner tubes and tyres fit your bike!
Mechanic and travelling bike shop
The event has an experienced bike mechanic for the duration; they are there to help solve problems and try to fix the unfixable. They are there to help everyone, they will be in a roving mechanic vehicle to try and solve problems along the route and will also be available for bike clinics at a set time in the evenings. Please note that the mechanic is not there to fix punctures or change tyres. You need to be able to complete basic repairs.
The mechanic will have some spare parts plus inner tubes and gas cannisters. If this equipment is needed it will be noted and charged to you after the event. Acting like an travelling event shop.
CO2 Gas Cannisters: please note that some airlines allow the transportation of two CO2 gas cannisters but not all. Please check your own airlines regulations before flying.
BIKE & TYRE CHOICE
You need a gravel bike for this adventure. You also need to have tubeless tyres for the duration of the route. Thorns are a major menace across the whole route and punctures are likely a daily and multiple occurrence. A tubeless set up should allow you to maintain progress in spite of the punctures. That said, as per the kit list, you must also have appropriate tubes with you and carry them daily as a further contingency measure. The route is nearly 50/50 gravel/tarmac so it is advised to have a tyre that can be suitably set up for both. Adaptions in your tyre pressure on the various terrains will enable smooth and efficient cycling. See below for example of a tyre set up (used in the June 2024 Trans Africa Test Pilot).
Tyres: Pathfinder Pro 2Bliss Ready 700x47 tubeless
See example HERE
BAGS
There are 3/4 bags you need for this event:
-
Overnight bag (s) – this is a duffel bag (approx. 90liters) that houses most of your kit and equipment. Due to the duration of the event, you can bring 2 x overnight bags on this occasion. It will be transferred each evening to the hotel. You will not have access to it in the day. Please bring a duffel bag (s), NO wheels and NOT a hard suitcase and it must be 23kg or lower.
-
Pit Stop bag (15-20litres Max) – a small bag that will be taken to the ‘lunch’ pitstop. It can have spare socks, suncream, snacks and other bits of kit you may need to change into in the middle of the day.
-
Bike Bag/Box – This will house your bike until it is built in Henties Bay. It will then get transported to with us for the duration, however you will NOT have access to it during the event.
ADVENTURE REGISTRATION PACK
In Henties Bay there will be one adventure pack issued per person. Your Event Pack will contain:
-
Bib Number: You should try and wear this on the outside of all clothing so that it is always visible. It is also essential for the photographer to see who you are, if you are going with the photo service (See more on that below). A good place to wear it is on the back of your event pack, if you are carrying one
-
Baggage Labels – For your [OVERNIGHT Bag and PIT STOP bag)
-
Tracking Device
-
Event T-Shirt & Rag - Essential wear! Your preferred size will be provided if you communicate this to us in our form, linked in this document. If we do not receive size info from you, you will receive size Large as default.
GOING HOME
At the end of the event, you will be reunited with you bike bag/box. At this point you will dismantle your own bike for transportation home. Please ensure you check your bike, making sure that all equipment is your own, and hired kit and equipment has been handed back to Rat Race. If you have borrowed an item of equipment from the crew or another participant give it back to them. Please flag to a member of crew if you believe you have some kit or equipment missing, check the lost property box for anything that may be yours. We tend to collect a lot of discarded kit on long events such as this.
Once the event is finished Rat Race have no responsibility for any of your kit that is lost or missing. If we are asked to post anything back to you, the postage/courier payment and a 25% admin fee for associated costing will be invoiced.
If your bike is damaged, lost, stolen it is your responsibility to contact your insurance provider.
AVOIDING KIT CATASTROPHE IN TRANSIT
It is not impossible that your gear may not arrive with you into Namibia. In general, the longer you are in Walvis Bay the easier this is to solve. Once you start travelling away from major airports, getting re-united with lost bags becomes harder. However, it is not impossible and if you do lose bags, it does not necessarily spell certain doom. However, to avoid the chances of total catastrophe, we would recommend that you do travel with some event clothing in your hand luggage.
Experience tells us that if you arrive wearing or physically carrying some of what you need, the likelihood of getting you on the start-line increases dramatically, vs those who entire event kit is in their hold baggage, making its way around a carousel in the wrong airport far, far away.
Q&A WEBINAR
The Q&A Webinar on 1st April at 6PM (UK Time) is a great opportunity to ask any kit related questions and ensure you are fully prepared for the adventure ahead.
RAT RACE STORE
As a #RatRacer you now have a 15% discount in our store so you can get kitted out for your next adventure. Use the code RATRACE15 to save 15% on full priced kit only, excludes event specific merchandise and bundles.
THE ROUTE
ROUTE FINDING & GPS
We will NOT waymark the route.
You need to bring a GPS device that is suitable for biking and can be mounted on your handlebars for ease. You need to be well versed with the technology and can upload files and use it to navigate the route, be confident with the battery life and reliability of the device.
Please note that UK devices do not automatically have African mapping, this may mean you would only be able to see a blank screen and trail to follow.
You could use your phone to navigate with a bar mount, if you are keen to practise using your phone to navigate, download a suitable App such as RidewithGPs or Komoot (there are loads of great Apps but we use these a lot) and practice uploading GPX files to the phone and following them in the App. It really is easy once you know how to get the files into the App on the phone. If you want assistance, please email events@ratrace.com and we will be happy to talk through any of the tech side of things for those who are not comfortable with it.
On top of this, we will issue you with a tracker, providing a tracking function for us to keep tabs on where you are and for your supporters to track your progress (Note that this is a separate device – very light and small – and is explained in the tracking section).
LOOKING AFTER THE TRACKER & RENTAL KIT
Once we hand you your tech devices, it is your responsibility to look after the devices until you return them to us at the finish line in exchange for your medal.
All devices will be given to you at registration, and you will undergo a familiarisation session with them that day. You will also be issued with charging cable and other accessories, and it will be your responsibility to keep the devices charged and functional during the event.
You must return all devices at the end of the event and until then, you keep them with you.
These devices are £150 each to replace, each. So please do look after them. Any lost devices will be subject to replacement charges.
COURSE CUT OFFS & WITHDRAWALS
This event is not about cut-offs. But, having a ‘cut-off’ and a ‘sweeping’ structure is an important part of our Event Management Plan and Risk Assessment processes. Cut off times are independent of any other factors that occur earlier in the course such as start time, injury, going the wrong way, time taken at Pit Stops, head winds; and whether it is your fault or not. We understand that missing cut offs can be tough to take but please remember this is not the crew member’s fault that breaks the news to you, should it happen to you. Please also remember that if this does happen to you, the Event team’s decision is final.
If you are cut off, there will be no option to re-start from where you were cut off the next day. (The event only ever moves forwards). You may however re-start the next day from the official re-start location; subject to the discretion of the event team.
There are a number of reasons why you may be cut-off or withdrawn from the event. These could be medical, pace, kit, personal or other factors.
It is OK to retire and to be taken forward to the overnight accommodation. We’d rather you re-started the next day vs suffer meaninglessly and spoil it for yourself. We call this being ‘boosted.’
As far as the time available goes to avoid a cut-off, there is no ‘set’ cut off time each day. (ie. Time limit or published time). Instead, we require all participants to be at the finish location before nightfall if possible. If this is looking unlikely you will be ‘swept’ forward. That is the cut-off.
Above all else, please remember, this event is not about cut-offs. It is about getting the most out of this magical environment. We will not cut you off and sweep you forward unless we really have to. And if we do, it is for your own safety.
BEDDING DOWN INTO THE COURSE
It is probable that when you set off on the adventure on day 1, the first hours of the first day may be a bit hit n’ miss. Pace, temperature regulation, kit selection, footwear etc. All to be expected. Embrace that ‘bedding down into it’ phase and listen to your body and to your kit. Expect some unexpected phenomena (not UFOs, just unusual kit or equipment issues that you may not have quite been expecting). Use this time to just get used to the environment, the gear and the temperature. Go with it and relax. By Pit Stop 1 or 2, you’ll have worked out enough to be comfortable…
IS THE ROUTE LIKELY TO CHANGE?
The nature of an adventure is that sometimes, the certain becomes uncertain! That is all part of the adventure. Whilst we will always strive to pull off ‘Plan A,’ it may well be that for any one of a number of reasons, we cannot do so and we need to wheel out Plan B, C or D. We do line up contingencies for many eventualities of course. But it is worth knowing that the course may change if we deem it prudent for your safety or for other operational or weather-based reasons and we must always reserve the right to do so. Ultimately our skill and judgement in organising such events is part of why you are entering, so we must be able to exercise this on your behalf where we deem it necessary. If we do have to make a route change, we will strive to inform you in good time (if that is possible). Usually, these unforeseen changes simply add to the flavour of proceedings and provide for a good story to tell at day’s end!
MEDICAL & SAFETY
MEDICAL OPERATIONS
Our team is there for you in case you have an incident with which you require assistance. The team will shadow the progress of the adventure each day in vehicles before establishing a medical clinic each afternoon/evening at our overnight accommodation. Whilst the medics are there for ‘what ifs,’ they are also a great source of preventative advice; so please do use them to ask questions and check best practice, particularly in suspected foot injury or issues such as blisters.
MEDICAL PRE-SCREENING
Please complete the medical screening form HERE. Please complete this as soon as possible – and certainly please, no later than 1st April 2026. If you do have any conditions that you feel we should know about, however small you feel it may be, please do share this with our Medics. Experience has shown that early pre-screening can assist both us and you greatly in enabling the care you need pre and during the trip. If you do not share information on conditions which are likely to affect your participation or decide to share them very late in the process, we are all under pressure and we will always reserve the right to cancel your participation if we feel there is a medical issue that may affect yours, or others’ safety. So please, do share anything and everything you feel our team should know about, at the earliest opportunity.
IMPORTANT NOTE ON SUBMISSION OF DOCUMENTS AND MEDICAL INFORMATION:
We are very fortunate to have an excellent Medical Director providing oversight, planning and screening on all of our international trips, who in turn engages seriously professional and qualified staff to join you on the trip. Rat Race also conforms and has been audited to the rigorous BS8848 standard of expedition management. This means our approach to all things safety and medical is extremely thorough and it is designed throughout with your best interest at heart.
Your medical screening details will be sent direct to our medical team and under medical confidentiality rules, this will only be shared with our medics and no-one else. If they decide this is information that is in the best interests of everyone for us as organisers to be privy to, they will seek and gain your consent before doing so. It is therefore important you complete the medical survey only via the link which can be found HERE; do not send Rat Race medical information direct. If you have any queries at all on the medical side of things in relation to this event, you can email our Medical Director, Dr Patrick Musto confidentially on office@trailmed.com and he and his team will assist.
SUN & HEAT
Please carefully review our Sun & Heat safety guidance issued by our medical partner Trail Med.
WEATHER & POOR WEATHER CONTINGENCY
The Trans Africa route spans four unique countries—Namibia, Botswana, South Africa, and Eswatini—each with its own distinct winter climate and terrain. June is winter across this region, and while conditions are generally dry, participants should be prepared for a wide range of temperatures and rapidly changing environments.
You may encounter everything from warm daytime heat in the deserts and savannahs to cold early mornings and evenings, especially in higher-altitude regions of South Africa and Eswatini. Wind, dust, and sudden temperature drops are all possible. The variation in terrain, altitude, and exposure along the route can significantly influence how warm or cold it feels on any given day.
Weather Preparedness
Please ensure your kit accounts for:
-
Hot, dry daytime conditions
-
Cold mornings and nights, sometimes near freezing in certain regions
-
Possible strong winds and dust
Layering is essential, as is being prepared for unexpected shifts in conditions.
Operational Adjustments Due to Weather
The event is designed to continue through a broad range of weather conditions. However, if at any point the Event Team determines that conditions are unsafe, we will halt progress at the current accommodation or checkpoint. Where necessary, we will wait for more favourable conditions before resuming.
This may mean that:
-
Certain stages are shortened
-
Some sections may be skipped or cancelled entirely
-
Daily timings may be adjusted to prioritise safety and forward momentum
Any such decisions are made solely with participant safety at the core. The Event Team’s decisions are final in these matters.
Adventure & Flexibility
Due to the nature of an expedition-style event across four countries and diverse environments, contingencies are an essential part of planning. While we aim to follow the published itinerary as closely as possible, we cannot guarantee that every stage will proceed exactly as listed on the website or in this document.
This variability—shaped by terrain, wildlife considerations, border logistics, and weather—is part of what makes the Trans Africa Cycle Event a true adventure. Thank you for embracing the spirit of exploration with us!
GENERAL SAFETY
This route has been carefully designed and thoroughly tested with safety as our highest priority. While the four African countries we will be crossing each have their own risks, our experiences on the ground have been consistently positive. The local teams and operators supporting this event have played an essential role in creating a safe and well‑managed passage for us.
A common question we’ve received is whether we will have an armed guard with us throughout the journey. The simple answer is no. If we felt this was genuinely necessary, we would be reconsidering the route—or the event altogether. That said, this does not mean we can be complacent. Opportunistic crime exists everywhere, and we will be travelling through regions with low average incomes. Our bikes and gear may attract attention, even if they’re not especially useful to local needs.
At each accommodation, there will be a secure place to store your bike overnight. In some locations, we may ask you to bring your bike into your room, chalet, or lodge. As listed in the kit requirements, please bring a small bike lock. This will give you flexibility during short stops—such as visits to shops or cafés—and added peace of mind at night.
We will provide briefings every evening. During these sessions, we’ll share additional guidance and protocols regarding the wildlife we hope to see along the way. These encounters should be enjoyed, not feared. The key is to remember that you are a visitor in their natural habitat: give animals space, avoid sudden or threatening movements, and remain calm.
When travelling through game parks and reserves, we will do so in a controlled and coordinated manner. Park rangers will update us on animal locations and, depending on local rules, some parks may escort us through while others will simply grant us passage.
BORDER CROSSING
We will be making several border crossings during our Trans Africa journey. These have been scheduled to take place as a group and will generally be the first activity on designated border‑crossing days. This approach allows us to support one another through the process and follow the guidance of the officials on duty.
While we do not anticipate any significant difficulties, we kindly ask for your patience and cooperation. Border procedures can take time, as each traveller must complete the required paperwork and have their passport stamped.
For the duration of the ride, please ensure you carry your passport on your person. We strongly recommend keeping it in a waterproof pouch or bag to protect it from the elements.
EVACUATION PLANNING
You have already been made aware that Trans Africa is a major undertaking through vast and remote environments. Although vehicle support is always available, this does not remove the challenges posed by long distances, rough terrain, isolated regions, and the potential delays in getting a vehicle to a specific location. In some areas, access may be slow, technical, or require significant diversion.
Helicopter evacuation remains an option for only the most serious situations, but it cannot be considered guaranteed. Night conditions, weather, sandstorms, high winds, or the lack of a suitable landing or winching area may prevent a helicopter from reaching a casualty. Vehicle access greatly improves our capacity to respond, but the remoteness of certain sections still means that evacuation may take considerable time.
Because of this, you must understand that any evacuation on this event—while supported—remains a complex and serious undertaking. Should such a situation arise, you may be required to form part of the safety response system. We reserve the right to call upon participants, alongside the event crew, to assist in any evacuation-related activity deemed necessary to resolve the situation as safely and efficiently as possible. This may include diverting off the route, assisting the casualty, supporting the crew, or other tasks required by the circumstances.
It is important that we state clearly that, despite vehicle access, we cannot remove all risk from this event. You are entering a cycling event where remoteness, distance, and the time taken to reach definitive medical care could result in serious injury or Death. We state this openly and unequivocally.
Our top priority is to mitigate these risks wherever possible. Your own behaviour and decision‑making are key components of that mitigation. Ride with care, particularly on rough, loose, or steep terrain. Always maintain control and avoid unnecessary risk. Pace yourself sensibly and remain aware of your surroundings.
Most importantly, approach each phase of the event with a team‑oriented mindset. Support your fellow riders, communicate effectively, and maintain constant awareness of the environment and conditions. By working together and exercising sound judgement, we can significantly reduce the risks inherent in this challenging and remote journey.
GENERAL SAFETY AROUND VEHICLES
This event takes place entirely on open public roads. Participants will be sharing the route with everyday traffic, including cars, trucks, motorbikes, and local transport. Roads are not closed at any point, and conditions may vary significantly from region to region.
Riders must remain alert and aware of their surroundings at all times. This includes monitoring approaching vehicles, anticipating driver behaviour, and adapting to changing road surfaces and visibility. Extra caution should be taken when navigating busy towns, passing junctions, or riding in areas with limited shoulder space.
Vigilance is essential throughout the journey, and all participants are responsible for riding safely, obeying local traffic laws, and using appropriate lights and high‑visibility gear to ensure they are clearly seen by other road users.
INSURANCE FOR YOU & YOUR EQUIPMENT
We have asked that you have in place Travel Insurance cover and specified Evacuation cover to last for a minimum period of the event duration for the days you are with us on the published itinerary. Evacuation and medical expenses cover should total no less than $500 000. A copy of this cover/covers (if separate policies) is required to be received by us by 1st April 2026.
We recommend that participants have insurance to cover damage, loss, theft, injury and non-attendance. Rat Race cannot accept any responsibility for the loss of, theft, or damage to any Participant property or the circumstances of Participant non-attendance. Within the 12-week departure window, we cannot provide any transfers and, in all cases, we cannot entertain requests for refunds. We respectfully remind all participants that unforeseen circumstances preventing attendance is what travel insurance is designed for and is the reason for this as a strong recommendation on such undertakings.
Some suggested providers are as follows:
For UK and Channel Island residents Rat Race’s own insurer brokers have a brand-new product: https://www.mannbroadbent.co.uk/sports-travel-insurance/.
Note: This is Rat Race’s UK-based insurance broker, specialising in the leisure insurance market. This is a specialist sports travel cover product; however, Rat Race is neither an insurance broker or underwriter. We can recommend Mann Broadbent wholeheartedly as good people to deal with, but please remember that this is not a ‘Rat Race product’ and we have no say whatsoever on claims decisions made by the insurers, in the event that you raise such a claim via one of these policies.
Other providers:
Note: We have no relationship with any of these providers, but previous customers have found them reasonable to deal with regarding some of our similar Bucket List challenges.
Note: For all insurance, please remember that cover is offered based on several factors, (the nature of the event disciplines being one of them), but your own insurance profile, age, health and other details form a big part of this. As such, we are always happy to provide details to insurers in support of cover requests from customers, but we cannot influence their decisions as to whether to offer cover to individuals.
LITTER
We want to show that this event has exemplary control of littering. Please help us achieve that. Pack your litter into your pack, pockets or nearby bin bag at a vehicle. No exceptions. The Trans Africa route is a beautiful environment, and our absolute commitment is to keep it that way.
EVENT ETHOS: ‘RACING’ AND OUR FINISH TIMES SERVICE
Completing not competing. Rat Race’s ethos has always been about inspiring folk to undertake challenges in awesome outdoor locations. Trans Africa is just that, taken to an epic level. This is not a formal race environment and there are no winners and losers. We do not award prizes for the fastest folk. There will be no splits. Indeed, there will be no timings. Rat Race totally appreciate the incredible commitment of those taking on the challenges we lay down and each participant is as important as the next regardless of how fast you can cover the distance. This is akin far more to an expeditionary undertaking than anything else.
In delivering this unique challenge we prioritise factors such as safety, camaraderie, and environmental concerns. Respecting the wishes of local stakeholders with our route management and litter policies is vital in being able to bring people together for this unique experience. Safety above all else is paramount, as you will fully appreciate. To reasonably balance all these factors, we emphasise that the event is not a formal race environment, rather it is a challenge in the great outdoors where great folk come together with a common purpose.
FINAL ADMIN
TRANSFER DEADLINE
At the time of booking, on our website and within our welcome email we made clear that your purchase is non-refundable. But up until 12 weeks prior to departure, you could use our transfer system if you wished to withdraw from the event. We respectfully remind all participants that unforeseen circumstances preventing attendance is what travel insurance is designed for and is the reason for this as a strong recommendation on such undertakings.
We want to be really clear that the transfer option is there for you if you need it. But it does have a deadline. That deadline is Monday 9th March 2026. This is 12 weeks prior to the event and our advertised standard transfer window for international events. After this time, we regret that we simply cannot change entries and if you are in, you’re in. So if you don’t think you’re in this time around, please do ensure you use that transfer window and get your transfers in by the dates above. You can do that by logging into your RR account, heading to the ‘Your Entries’ tab and hitting the ‘Transfer button’.
Please note event credit is exempt from the transfer process. Once credit is redeemed against an event entry it is locked into that event. You can read our transfer policy HERE
EVENT PHOTOGRAPHY
The event is very lucky to have secured the services of James Appleton as official event photographer. James has worked on lots of Rat Race events before. This means not only is he an excellent photographer in his own right but that he really ‘gets’ these types of events.
For this challenge, we are doing photography a little differently than to run-of-the-mill standard event photography, but it’s an entirely standard approach for us and it’s tried and tested – to 100s of customers’ satisfaction. Instead of James shooting the event and you then you selecting a number of photos post-event from a fairly unwieldy and piecemeal selection (leading to a lot of wastage in the shots and hours spent spreading the editing thinly across ‘anything and everything’) we want the service to be as personal as possible. We think that something this epic deserves that.
James will therefore be offering a one-price, advance purchase arrangement. He will shoot you in action and provide an amazingly varied series of shots of you out there doing your stuff, plus a selection of general event photos, provided as a digital album.
The price for this service is £250. If you would like to use this service, please tick the box in the pre-event form and make payment via the payment link included in the form or HERE. The service is available for participants and crew. The crux here is that he will ONLY shoot those who sign up to the service in advance, ensuring he is concentrating on those who have taken the plunge. This ensures that he can 100% focus on the job in hand for those who wish to purchase and avoids the wastage of hundreds of shots on the edit room floor. For clarity, Leo is doing this at his own risk and all proceeds of photo sales go to him and not to Rat Race. We believe this is an excellent service, at a very keen price, from a first-class photographer. It is of course not in any way compulsory.
LOCAL PAYMENTS
Most of the accommodation we will be staying in will take card. All town have ATMs for you to take out cash. It is not expected that you will need much on a day-to-day basis.
When we are staying in hotels, you may charge incidentals to your room if the hotel has that facility. All room accounts should be settled prior to leaving the accommodation in each location. If hotel room bills remain unsettled Rat Race will reserve the right to charge your nominated card, plus a £20 admin charge per unpaid bill.
COMMS COVERAGE AND DATA
There is phone signal for the majority of the route. It is advised that you buy an add-on package and speak to your network provider. Or alternatively buy an ESIM for each country. This is usually the cheapest and most effective way to have data.
You WILL need data every day for the WhatsApp group, this is part of our emergency protocols.
Most of the over-night accommodation has Wifi access.
The event will not be providing satellite data or phone services as standard unless for EMERGENCY USE via satellite phone.
CONTACT
To facilitate the very best support for you whilst embarked on the event, we have prepared some contact information below that should assist you and loved ones both before departure and then throughout your adventure. Please find a series of phone numbers and email addresses and instructions on which is to be used; and for what. Finally, we have included an action check-list so you may tick off the pre-event jobs arising from this Essential Event Information document.
1. For ALL pre-event email correspondence prior to departure:
-
events@ratrace.com - admin / kit / challenge based queries
-
office@trailmed.co.uk - Medical-based advice or discussion on medical conditions in confidence
2. For specific arrivals and pre-trip issues to Walvis Bay in the immediate days pre-arrival - Phone numbers will be issued nearer the time, and we will also set up a WhatsApp group to communicate important pre-departure information.
3. Emergency correspondence from people who need to get in touch with you (i.e. from those who need to contact you) IN EMERGENCY ONLY while you are embarked on the event: events@ratrace.com
The originator should quote ‘Emergency correspondence for (your name)’ in the email title and they must provide a phone number for return comms. This will be patched through to our crew’s mobile phones, (or satellite messaging platform if we are out of reception) from our office and a satellite phone will be made available for you to return the comms to the originator. We would aim to provide a suitable response period of within 24 hrs for this service to the originator. Please, please, please do tell your family and supporters not to contact us about Tracker Emergencies!
FINAL CHECK LIST
Submitted no later than 1st April 2026.
Submitted no later than 1st April 2026.
1st April - 6PM (UK Time)
That is all for now. I am looking forward to seeing you on the webinar and then on the Namibian coast in June!
Yours in Adventure
Abbi
Trans Africa Project Manager and Event director